Spoken Tutorial Workshop Requirement

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This is the page to list workshop requirements.

  1. Unique ID to every student
    1. With this ID, the student should be able to appear in many SELF workshops
    2. They should be able to log in to a Moodle forum and ask questions
    3. They should be able to create tutorial and upload them
    4. They should be able to review tutorials
    5. We should be able to keep track of their contributions and pay honoraria
    6. We should be able to determine their contribution to their project: how many examples and suggestions they gave, etc.
    7. Authorised people should be able to see their marks in various tests
    8. We should be able to see their posts in Moodle: their questions and also answers to the questions of others and the ranking they got for their posts
    9. Digital copies of their certificates
  2. We have difficulty in maintaining two versions: web and CD for tutorials. We should be able to extract relevant sections, create an image file and burn into a DVD. The DVD may be sent to the workshop organisers. One should be able to open this image file from Firefox - this should give the same web page but in the local system.
  3. The above mentioned image may be about 10GB which can fit into a DVD. Students who attend the workshop may find it difficult to copy this in a 700MB CD or a pen drive. They should be able to extract the relevant portions and create another image file, which they can take home.
  4. Even those who do not attend any workshop should be able to create an image file and get it shipped to them. We could tie up with some agency like flipcart for this purpose.
  5. They should be able to customize their cd image order for language, tutorial etc.
  6. All the workshop information should be available in a database, with some being made available publicly and some under access control:
    1. Where the workshop was conducted
    2. On what topic
    3. Who organised
    4. How many people participated
    5. List of people who participated
    6. Workshop date
  7. Using the above information, we should be able to see various things:
    1. A map of India, or a region or a state or a district, with flags on places the workshops have been conducted
    2. Workshops conducted by language
    3. Workshops conducted on a specific software
    4. Places where workshops are repeated - this says how popular the workshops are
  8. At present, we give the certificate after a test. We should make contributions a requirement for tests
    1. Contribution could be a better example
    2. Suggestion for explaining a topic better
    3. Link for an online document - with specific link for the tutorial topic
    4. Ranking of another's post, with an explanation on why that ranking was given - this can be a pull down menu
  9. Information for workshop organisers
    1. Checklist that has to be validated before the start of the workshop
    2. Instruction sheet for the conductor of the workshop
    3. Instruction sheet for the learners - the two page sheet
    4. All of these should be available in the language chosen for the workshop
    5. What merchandise will be sent to them
    6. What rewards they will get for organising the workshops
    7. Finally, a link to a spoken tutorial that explains all of these

Broadly we are looking at five categories :

  1. Calendar of events
    1. All confirmed upcoming workshops to be listed with details of location, FOSS, local contact i.e. Campus Ambassador on a Calendar
    2. Link to the Tutorials should be provided
    3. Online registration form with details on day/date/timing top 3 preferences to be submitted
    4. Mechanism for us to confirm event with the person sending the request to be there
  2. Publicity/ Happenings
    1. Update on completed workshops with details, pictures, feedback, positive endorsement AV, future plans with the particular college
    2. Scope for that zone, region from our side listed
  3. Feedback/Suggestions/Review of suggestions/Critique/Peer ranking
    1. All persons can submit – will go into forum
    2. Keep provision for obtaining details of the individual such as participant, organizer, contributor, person who would have studied the tutorial from the Wiki link, teacher, student etc.
    3. Specify metrics for ranking the suggestions
    4. Can we have some rewards for best suggestion ?
    5. What will be the monitoring system for control of inputs ?
  4. Contributors to Question bank on the different FOSS/ Volunteers to become experts to conduct Workshops either remotely or maybe even in person or give pep talk/ motivational talk
    1. Outline specific roles and responsibilities per title
    2. Suggest honorarium
    3. Tap various FOSS groups
    4. Online volunteer form with preferences
  5. Outreach – making merchandise and publicity materials available
    1. Posters
    2. Notepads
    3. Manual
    4. Brochures
    5. DVDs
    6. Booklets
    7. T-shirts

Payel's and Reshmi's inputs :

  1. Calendar of events
    1. local contact i.e. Student/ Faculty coordinator on a Calendar
    2. Mechanism for us to confirm event with the person sending the request to be there // A notification can be updated once the workshop is confirmed. The mechanism won't happen as we do it manually
  2. Publicity/ Happenings
    1. Button to post request for workshop in different regions. This request should automatically come in sptutemail@gmail.com
  3. Feedback/Suggestions/Review of suggestions/Critique/Peer ranking
    1. Can we have some rewards for best suggestion ? // Not clear..suggestions for improvement or feedback?
    2. Update regarding certificate dispatch date should be provided against each completed workshops
    3. Acknowledgement area should also be provided, where students can confirm receipt of certificates, along with the receipt date.
    4. The coordinators who have done the maximum no. of workshops in the top three college from a region should be called at IITB for some reward/ recognition/ orientation program on future events or spreading the word. Expenses to that regard needs to be covered by us. May be a half yearly meet should be announced in advance.
  4. Outreach – making merchandise and publicity materials available
    1. T-shirts/ only for the event organizers after the post-workshop test.

Kiran's inputs :

  1. Event Updates
    1. This section will display listing of Post-tests, centers to take test, schedule of tests
    2. Campus ambassadors will also have options to schedule events,identify centers to conduct tests
  2. Certification:
    1. We should implement digital hologram based certifications mailed to our participants to get rid of all hassles involved in physical certificates sent by post.
    2. These can be generated dynamically once participant qualifyies the test.
  3. Contributions:
    1. We should assess participants by asking them to provide a possible questions for a given solution, as a part of assessment, whereby we will not impose constraint to submit questions to get certified. Because our assessment will any way not allow participants to progress unless they provide questions. So we can accumulate for our question bank as well as evaluate them.



Nagesh and Vineeta: -

  1. SELF Workshop: -
    1. What is a SELF Workshop
      1. SELF stands for S poken Tutorial based, E ducation and L earning through F ree FOSS Study
      2. The Spoken Tutorial is a unique Instructional methodology, basically an AV CD, very suited for self-learning.
      3. Student or Teacher volunteers conduct the workshops on their campus – no domain experts are required.
      4. The workshops are of 2 hours duration only – the IIT Bombay team joins through Skype and provides necessary support for the first time to a college or group.
      5. Students learn at their own pace, they can pause, rewind, fast forward and learn at leisure in their own place.
      6. Learners will take an online assessment test after 2 weeks or so and based on clearing it (40% pass marks required), will get IIT Bombay certificates.
      7. These Workshops help understand important topics, to do well in exams and to get employment.
    2. How to conduct SELF Workshop: - Spoken Tutorials workshops are very easy to conduct.
      1. Follow Easy 123 [attach easy 123]
      2. Follow Handbook
      3. Merchandise to be send
      4. For more tutorials visit Spoken Tutorial home (Provide spoken tutorial home page link)
    3. Where we conduct SELF Workshop
      1. One can conduct workshop in his or her university, college, institutes or schools.
      2. You can also conduct workshop by coordinating with NGOs to spread the awareness on FOSS to remotest regions of the country.
      3. These workshops can also be conducted in Govt. offices and SMEs
    4. FOSS: - Spoken Tutorial provides workshop on below mentioned FOSS
      1. Linux: - It’s a freely available operating system can be downloadable form Internet.
      2. LaTeX:- It’s a document markup language.
      3. Scilab: - Opensource scientific package for numerical computation.
      4. Python: - Scripting language
      5. PHP&MySQL: - Server side scripting language to create dynamic web pages.
      6. Libre Office: - Office suit for Linux freely downloadable from Internet.
    5. Who Organises SELF Workshop: -
      1. Spoken Tutorial Events Team: -
        1. Contact details of ST event teams statewise
      2. Promoter: -
        1. Roles and responsibilities (Attach Promoter 123)
        2. Contact Details statewise
        3. Minority incentives
        4. Scope of being a promoter for SELF workshop
        5. Want to be a promoter (NEW IDEA)
          1. Form for want to be a promoter
          2. Form should have following fields
            1. Name
            2. Email ID
            3. Phone number (mobile and landline)
            4. Gender (Male/female)
            5. State (Should be a drop down)
            6. District (Should be a drop down)
            7. City (Should be a drop down)
            8. Occupation (Radio button)
              1. Student
              2. Faculty
              3. Other (text box)
            9. Auto display the name of Spoken Tutorial state executive.
            10. How you got to know about Self Workshop
              1. Through website
              2. Spoken Tutorial Executive
              3. Promoter (Select the promoter from the list, list should be according to selected state.)
              4. College Manager (Select the college manager from the list, list should be according to selected state)
              5. Self Workshop conducted by RESOURCE Center
              6. Social Networking Sites. (Select from drop down, add all popular social networking sites)
              7. Any other (text box)
          3. There should be a submit button. The data should be saved in database.
          4. Promoter can view his performance graph.
      3. SELF Workshop College Manager: -
        1. Roles and responsibilities (Attach Resource Center 123)
        2. Scope of being SELF Workshop College Manager
        3. Want to be a SELF Workshop College Manager (NEW IDEA)
          1. Form for want to be a College Manager
          2. Form should have following fields
            1. Name
            2. Email ID
            3. Phone number (mobile and landline)
            4. Gender (Male/female)
            5. State (Should be a drop down)
            6. District (Should be a drop down)
            7. City (Should be a drop down)
            8. Occupation (Radio button)
              1. Student
              2. Faculty
              3. Other (text box)
            9. Auto display the name of Spoken Tutorial state executive.
            10. How you got to know about Self Workshop
              1. Through website
              2. Spoken Tutorial Executive
              3. Promoter (Select the promoter from the list, list should be according to selected state.)
              4. College Manager (Select the college manager from the list, list should be according to selected state)
              5. Self Workshop conducted by RESOURCE Center
              6. Social Networking Sites. (Select from drop down, add all popular social networking sites)
              7. Any other (text box)
          3. There should be a submit button. The data should be saved in database.
        4. College Manager can view his performance graph.
      4. RESOURCE Center: -
        1. Roles and responsibilities (Attach Resource Center 123)
        2. Contact Details statewise
        3. Scope of being a RESOURCE Center
        4. Want to be a Resource Center (NEW IDEA)
          1. Form for want to be a RESOURCE Center
          2. Form should have following fields
          3. RESOURCE Center contact person Name
          4. Email ID
          5. Phone number (mobile and landline)
          6. Gender (Male/female)
          7. State (Should be a drop down)
          8. District (Should be a drop down)
          9. City (Should be a drop down)
          10. Occupation (Radio button)
            1. Student
            2. Faculty
            3. Other (text box)
          11. Auto display the name of Spoken Tutorial state executive.
          12. How you got to know about Self Workshop
            1. Through website
            2. Spoken Tutorial Executive
            3. Promoter (Select the promoter from the list, list should be according to selected state.)
            4. Self Workshop conducted by RESOURCE Center
            5. Social Networking Sites. (Select from drop down, add all popular social networking sites)
            6. Any other (text box)
            7. There should be a submit button. The data should be saved in database.
    6. SELF Workshops So Far: -Spoken Tutorial has conducted more than 2000 workshops on different FOSS and has been successful in training more than 70 thousand students across India covering the remotest parts of INDIA like Khed in Maharashtra.
    7. Events Announcements (Editable by events team): -
      1. Events at IIT Bombay and Spoken Tutorial programs: -
        1. New Pilots
        2. Awareness program at Techfest
        3. Azeotropy
      2. SELF Workshop conducted by Spoken-Tutorial in other colleges
        1. Calendar (Schedule of upcoming SELF workshops)
    8. SELF Workshop Database: -
      1. There should be a learner registration form to be filled by learners before the workshop. There should be separate form for College/School/Govt bodies/NGOs/SMEs
      2. The first field of the form should be a radio button with above-mentioned options.
      3. As per the selection the form should change
      4. The registration form should ask for the following details
        1. Name
        2. Email ID
        3. Phone number (mobile and landline)
        4. Gender (Male/female)
        5. State (Should be a drop down)
        6. District (Should be a drop down)
        7. City (Should be a drop down)
        8. Auto display the name of Spoken Tutorial state executive.
        9. Is it a RESOURCE Center (Should be a drop down with an option No RESOURCE Center). RESOURCE Center should be displayed according to the selected state.
        10. College/School/Govt bodies/NGOs/SMEs name (Two buttons namely find your College/School/Govt bodies/NGOs/SMEs [Should be a drop down] and add your College/School/Govt bodies/NGOs/SMEs [text box with submit button] according to the selected form). If a new College/School/Govt bodies/NGOs/SMEs is added, then it should be saved in database and should appear in find your College/School/Govt bodies/NGOs/SMEs for other leaners.
        11. Branch/Stream/department (Two buttons namely find your Branch/Stream/department [Should be a drop down] and add your Branch/Stream/department [text box with submit button] according to the selected form). If a new Branch/Stream/department is added, then it should be saved in database and should appear in find your Branch/Stream/department for other leaners.
        12. Year/standard (Two buttons namely find your Year/standard [Should be a drop down] and add Year/standard [text box with submit button] according to the selected form). If a new Year/standard is added, then it should be saved in database and should appear in find your Year/standard for other leaners.
        13. Display College/School/Govt bodies/NGOs/SMEs code. (Auto generated College/School/Govt bodies/NGOs/SMEs code according to the selected College/School/Govt bodies/NGOs/SMEs for new ones).
        14. Generate Registration number of the learner according to the above asked details.
        15. Desired Password (should be minimum 6 digit)
        16. Submit button.
      5. The registrations details of leaner when submitted by the leaner in the registration form should be saved in the database.
      6. After they have generated their Reg. number they will login in to request for a workshop. There should be a button Schedule A Workshop.
      7. When clicked on the Schedule A Workshop button a form should load with below given fields
        1. Select FOSS (Should be a drop down)
        2. Select Language (Should be a drop down)
        3. Workshop Date (should be a calendar)
        4. Number of learners for the workshop (Should be a dropdown with numbers)
        5. Self Workshop manager name (Text box)
        6. How you got to know about Self Workshop
          1. Through website
          2. Spoken Tutorial Executive
          3. Promoter (Select the promoter from the list, list should be according to selected state.)
          4. College Manager (Select the college manager from the list, list should be according to selected state)
          5. Self Workshop conducted by RESOURCE Center
          6. Social Networking Sites. (Select from drop down, add all popular social networking sites)
          7. Any other (text box)
          8. Submit button.
        7. This data should be saved in the database.
        8. Anyone should be able to view the data from the database. For viewing the data it should not be compulsory to login i-e data should be open to all.
        9. To view the data there should be a filter option to get the relevant data from the database. The filters will be
          1. Number of workshops conducted in India, any particular region, state, district, tehsil, city, town and RESOURCE Center.
          2. Number of workshops repeated in India, any particular region, state, district, tehsil, city, and town.
          3. Number of workshops conducted in different FOSS according to the languages.
          4. Number of workshops conducted in different FOSS in India, any particular region, state, district, tehsil, city, town and RESOURCE Center.
          5. Number of workshops conducted in different languages in India, any particular region, state, district, tehsil, city, town and RESOURCE Center
          6. Number of workshops conducted by Spoken Tutorial executive, Resource center, Promoter in India, any particular region, state, district, tehsil, city, town and RESOURCE Center
          7. Performance graph of Spoken Tutorial executive, Resource center, Promoter.
          8. Number of College/School/Govt bodies/NGOs/SMEs in India, any particular region, state, district, tehsil, city, town and RESOURCE Center.
          9. Number of learners according to College/School/Govt bodies/NGOs/SMEs in India, any particular region, state, district, tehsil, city, town and RESOURCE Center.
          10. Number of learners according to gender in India, any particular region, state, district, tehsil, city, town and RESOURCE Center
          11. Number of workshops conducted by Spoken Tutorial executive, Resource center, Promoter.
  2. Links of FOSS and Labels of CDs: - Links of each and every tutorial should be available in the form of a downloadable image file along with their labels (CD LABEL), which can be opened in Firefox.
    1. Links of FOSS can be downloaded form http://spoken-tutorial.org/new
    2. You can select any FOSS of any language along with the instruction sheet of that particular language form above-mentioned link.
    3. You can also download all the tutorials from the below mentioned link as well
      1. For LaTeX Workshop (http://spoken-tutorial.in/LaTeX_Workshop.zip)
      2. For Scilab Workshop (http://spoken-tutorial.in/Scilab_Workshop.zip)
      3. For Linux Workshop (http://spoken-tutorial.in/LinuxTutorials.zip)
      4. For PhpMySQL Workshop (http://spoken-tutorial.in/PHPMySQL.zip)
      5. For Python Workshop (www.fossee.in/stvideos)
      6. For Libre Office Workshop (http://spoken-tutorial.org/new)
    4. Labels soft copy
      1. For LaTeX (Attachement)
      2. For Scilab (Attachment)
      3. For Linux (Attachment)
      4. For PhpMySQL (Attachment)
      5. For Python (Attachment)
      6. For Libre Office (Attachment)
  3. Custom make your course: - We have difficulty in maintaining two versions: Web and CD for tutorials. Learners should be able to extract relevant sections, create an image file and load into a DVD or CD.
    1. How to customize: -
      1. The size of the image may be of about 10GB which students might not be able to burn on 700 MB CD or Pen Drive.
      2. Learners who attend or do not attend the workshop should be able to extract relevant sections from this image file.
      3. They should be able to burn or load another downloadable image file in a DVD, CD or Pen Drive.
      4. They should be able to customize their CD image order for language for a tutorial. For the content they can refer to above-mentioned links.
  4. SWAT (SELF Workshop Assessment Test) Calendar: -
    1. All confirmed upcoming workshops and previous workshops should be listed in calendar.
    2. The calendar should have a filter option to retrieve data of any particular state from the database.
      1. On selecting any particular state in the filter option, the calendar of the current month should get loaded with an option to view previous months and upcoming months.
      2. On selecting any particular date on the calendar, the details of workshops on that particular date in that particular state should be displayed.
  5. Registration Number/ Unique ID: - Registration number or unique id will be provided to each and every learner who attends the workshop to register for SWAT, Moodle and forum.
    1. The Reg. No. or Unique ID should follow the below mention pattern [XYZ-000-0000] where XYZ- unique code given to state, 1st 3 zeros is the unique college code given to every college, 2nd 4 zeros is the unique workshop participant code given to every participant.
    2. With the help of this Reg. No/ Unique ID workshop learner should be able to appear in many SELF-workshops.
    3. They should be able to take SWAT (Self Workshop Assessment Test).
    4. They should be able to generate certificate after SWAT.
    5. They should be able to view/update their profile.
    6. Authorised people (college authorities, Spoken Tutorial team) should be able to view learner’s marks in various tests.
    7. Spoken Tutorial team should be able to view learner’s post in Moodle: their questions and also the answers of questions of others and the ranking they got for their posts.
  6. Learners Contribution (During SWAT): -
    1. Each and every learner has to contribute before taking the SWAT
    2. To contribute follow steps in Moodle 123
    3. For contribution learners have to login to Moodle using their registration no.
    4. They should get easy access to Queries forum to ask and reply questions.
    5. They should be able to upload self-made tutorials.
    6. They should be able to review their tutorials, if required should be able to add/modify/remove any comment for their tutorial.
    7. They should be able to rate the tutorials uploaded by other workshop learner.
    8. They should be able to view their contribution.
    9. They should be able to review and rate others contribution
    10. The contribution should automatically add to Question Bank
  7. Critique/Peer Ranking: -
    1. Volunteers should become experts in conducting workshop either remotely or in person or give a motivational talk.
    2. College/School/Govt bodies/NGOs/SMEs will get ranking and stars as the number of SELF-workshops conducted at their place.
  8. Map
    1. A map of India with flags on places where the workshop has been conducted.
    2. This map should be expandable like Google maps (for example initially the map should flag all those states with districts where workshop has been conducted, if somebody clicks on a particular any particular district it should flag all the cities, towns, villages where the workshop has been conducted. If somebody want to get into more detail and clicks on any particular city, he should be able to see all those colleges flagged where workshop has been conducted)
    3. If possible there should be an option to TAG college.
  9. Publicity & Promotion: -
    1. Videos and images of our events
    2. E-Merchandise [SOFT COPY]
      1. Posters
      2. Brochures
      3. Leaflets
      4. Labels
    3. Request Merchandise
      1. Notepads
      2. Pen
      3. T-shirts
      4. All E-Merchandise if requested
    4. Endorsement and Testimonials
  10. Feedbacks and Suggestions on: -
    1. Content
      1. Leaners can give their suggestion/critique on the content
      2. They can rate the content by giving stars.
      3. Self Workshop Methodology
        1. Learners can give their suggestion/critique on the workshop methodology
        2. They can post new ideas
        3. They can rate the methodology of self-workshop conduction.
    2. Promotional Materials
      1. Learners can give their suggestions/critique on promotional materials, delivery system
      2. They can suggestion new ideas on how we can improve promotion of SELF workshops, delivery system.
  11. Forum: -
    1. Forum topics
      1. Queries
        1. Domain Specific Queries
        2. Content specific queries
          1. Assignment questions
          2. Queries during the test
    2. Use of FOSS in curriculum
      1. ERPs and Projects
      2. Combination of FOSS
        1. Libre Office, Firefox, Linux
        2. Python, Linux, LaTex
  12. FOSS Club: -
    1. Tap various FOSS groups
    2. Online volunteer form with preference
    3. Links to our publication
    4. Links to facebook account
  13. Use of Logos and Names: -
    1. Does
    2. Don’t

Contributors and Content Editors

St-admin

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