ProgramEasy Training Programme

Detailed Steps to be followed by the Organiser for ProgramEasy Training Programme

Organiser should thoroughly understand the implementation schedule

of the training programme, as given below:

Duration	For First Time Learners	Duration	For Learners with prior knowledge of using other versions of these software
x to y hours OR 4 weeks + 1 day for assessements (1 series in 2 weeks)	C and C++ (using mgw compiler) Java (using Eclipse IDE)	x to y hours OR 2 weeks + 1 day for assessements (1 series per week)	C and C++ (using mgw compiler) Java (using Eclipse IDE)

Organise learners into groups

1. Make a training timetable for the ProgramEasy package.
2. These sessions can be phased out and scheduled as per the convenience of the Teachers, students and available lab hours.
3. Get the list of all students in the school who will be participating in the training from the school authorities and share it with the ST Coordinator.
4. Separate the students into 2 batches
   • Those who are first-time learners
   • Those who already know how to use computers a little (at least basic navigation on the desktop)
5. Follow-up with the Principal for purchase of headphones before the training begins.

Registering on the website

Organiser should

1. Go to http://spoken-tutorial.org and click on Register
2. Fill the details and click on Submit button
3. Check their registered email-id Inbox for a notification mail
4. Complete the formalities as given in the notification mail

Add me as an Organiser

Organiser should

1. Login with their username and password
2. Click on “Software Training” tab and then on “Training Dashboard” option
3. Click on “Add me as an organiser” and fill all the details
4. Inform the ST Coordinator to authenticate him/her
5. Once again, check their registered email-id Inbox for a notification mail
6. Once again, complete the formalities as given in the notification mail

Master Batch upload and Training Workshop Request

Organiser should

1. Create separate CSV files for each batch of learners, in the following format
   • First Name, Last Name, email-id, Gender
   • Shanta, Tiwari, tiwarishanta123@gmail.com, Female
   • Column headings are not to be filled and only the data is required
2. Check for incorrect entries (extra spaces, extra characters, tab, Enter, etc…).
3. Upload the CSV files using “Organiser” login.
4. Raise a request for training for a particular Software Course (FOSS) for each batch of learners, as explained in steps 6, 7, 8 below.
5. Click on “School/Vocational Training request summary” link.
6. Click on “Add Training Workshop Request” (blue button) at the top.
7. Fill all the fields as mentioned below-
   • In “Training Type”, once again choose “School” or “Vocational” as applicable
   • Next, browse and upload the CSV file created earlier
   • In “Course/Stream”, choose the Software Course from the drop-down list
   • Then choose the Training Date
   • Lastly, choose the language in which the participants will learn the Software Course (FOSS) and click on “Submit” button.
8. Raise a request for training for each Software Course for each batch of learners. This is a one-time entry.
9. Inform the ST Coordinator so that he/she can accept the Training Request.
10. Mark the attendance for each batch of students. Once again, this is a one-time activity.
11. Understand clearly that only those students whose attendance is marked and who have a valid email-id, will receive e-certificates at the end of the training programme.

Machine readiness before the training sessions begin

Organiser should

1. Download the required content from the website. Refer to this link for details
2. Choose the Software Courses as per the hourly/weekly table on page 1 of this document
3. Unzip the downloaded folder and copy-paste on all machines. After doing so, they should have a folder named “spoken” on all the machines
4. Download and install the software as per the instructions given in the individual Installation Sheets. For details, contact the ST Coordinator over the phone. Alternately, wherever feasible, request the ST Coordinator to send someone to do the installation
5. Understand that Firefox or Google Chrome web browsers are preferable for playing the tutorial
6. Understand that Firefox or Google Chrome web browsers will be used in offline mode only and that Internet connectivity is not required
7. Ensure that headphones are available - one for each learner OR on a twin-sharing basis
8. Listen to some audio on each machine to check if the headphones are working
9. Ensure that the Machine Readiness Document is duly completed and signed by the “Organiser” and handed over to ST Coordinator before/soon after the Training sessions begin
10. Take prints or photo-copies of the Instruction Sheet for each Software Course from the Trainer's Kit given to them – one for each learner – before the Training sessions begin

Before the first training session

Organiser should do the following before the first training session:

1. Open the “spoken” folder that was copy-pasted on any one machine
2. Locate readme.txt file and read it
3. Locate the Instruction Sheet and read it
4. Understand the importance of Instruction Sheet and read it at least once before the Training session starts
5. Locate index.html and open it in the browser in offline mode. (No internet is required)
6. Understand the importance of opening the index.html file in Firefox or Google Chrome web browsers
7. Observe that Side-by-Side learning method video opens, by default, on the screen
8. Select the prefered language to watch Side-by-Side learning method video in the drop-down above and understand the self-learning methodology

Typical training sessions

Organiser should ensure that the following steps are followed by all the students during the Training sessions:

1. Open the “spoken” folder that was copy-pasted on their machine.
2. Locate readme.txt file and read it
3. Locate the Instruction Sheet and read it once
4. Understand the importance of Instruction Sheet
5. Locate index.html and open it in the Firefox or Google Chrome web browsers in offline mode. (No internet is required)
6. Understand the importance of opening the index.html file in the browser
7. Observe that Side-by-Side learning method video opens, by default, on the screen
8. Select the preferred language to watch Side-by-Side learning method video in the drop-down above and understand the self-learning methodology
9. Then begin with the first tutorial
10. Practise the tutorial using side-by-side methodology
11. Attempt the end-of-tutorial assignment in each tutorial for mastery of that topic

Training session duration

Organiser should understand that:

1. The students can complete one Software Course in 1 week, as per the recommended schedule
2. Typically, in a one-hour session, a Teacher can complete 2 tutorials thoroughly. So, a week is sufficient to complete all the topics in a particular Software Course in the ProgramEasy package
3. He/she may schedule 1hour sessions for 3/4 days of the week OR 2 hour sessions for 2/3 days of the week, for the students
4. Students should be advised to do self revision of the remaining topics, if a particular Software Course cannot be completed in one week, due to any reason

This completes ProgramEasy Training programme.

Before administering the online test

Organiser should

1. Nominate one person from their own school/organisation to be the Invigilator for the online tests
2. Understand that C, C++ and Java Online Assessment Tests should be administered to all students under the supervision of the Invigilator
3. Understand that the tests will be auto-evaluated and the grades of each student will be provided on the Dashboard
4. Understand that all students who pass the Tests will receive Completion certificates.
5. Understand that certificates will be available online only. No hard-copies will be provided

Add me as invigilator

Invigilator should

1. Register the Invigilator on the Spoken Tutorial website by following the steps in Registering on the website
2. Login with their username and password
3. Click on “Software Training” tab and then on “Training Dashboard” option
4. Click on “Add me as an invigilator” and fill all the details
5. Inform the ST Coordinator to authenticate him/her
6. Once again, check their registered email-id Inbox for a notification mail
7. Once again, complete the formalities as given in the notification mail

Raise Test request

Organiser should

1. Raise a Test request for a particular Software Course (FOSS) for each batch of learners, as explained in steps 3, 4, 5 below.
2. Click on “New Test Request” link.
3. Fill all the fields as mentioned below-
   • In “Test Category”, choose the Software Course from the drop-down list
   • In "Invigilator", choose the name of the "Invigilator" from the drop-down list
   • In "Department", choose the "Department" from the drop-down list
   • Then choose the Date for the Test
   • In “FOSS”, choose the Software Course for the Test, from the drop-down list
   • Lastly, click on “Submit” button.
4. Raise a request for training for each Software Course for each batch of learners. This is a one-time entry.
5. Inform the ST Coordinator so that he/she can accept the Training Request.

On the Test Day

Marking the attendance on the Test Day

Invigilator should

1. Login with their username and password
2. Click on “Software Training” tab and then on “Training Dashboard” option
3. Click on Ongoing Test
4. Click on View Participant Attendance
5. Check the Status column and see if the status says Ready for test
6. Check the identity of the students who are actually present and mark the attendance for those students only in the checkbox that is seen in the second column
7. Click on the “Submit” button above the text "Step 2"
8. Please note: Invigilator should not click on Close the Test button till the test is over

Closing the Test

When the test is over, the Invigilator should

1. Go to their View Participant Attendance page
2. Now, click on Close the Test button
3. Lastly, logout

After the Test is closed

Organiser should

1. Login with their username and password
2. Click on “Software Training” tab and then on “Training Dashboard” option
3. Click on “School/Vocational Training request summary” link.
4. Click on “Completed" tab
5. Under Participant Count column, he/she can see the total count of students who attempted the Test and the total count of students in that batch
6. Next to the count, he/she can see the "Download Certificate" link. Click on that link
7. The list of students will be displayed along with their scores and "Certificate" link
8. Click on that link to view/download the individual certificates
9. Individual students can also view/download their individual certificate by logging in to their Student Dashboard

Contributors and Content Editors

Nancy varkey